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TERMS AND CONDITIONS
RESERVATION
Since ARTIS group sizes are limited we advise you to book at least 6
months in advance. All programs are on a first-come-first-served
basis. Upon our receiving your completed trip Registration, Medical
and Agreement to Participate forms and the appropriate nonrefundable
deposit, we will confirm your reservation, providing space is still
available. Each participant must submit a separate signed
application. The balance of your program cost must be paid by check.
All program payments submitted less than 30 days prior to trip
departure must be in the form of a cashier's check, money order or
the equivalent.
Note: Any persons registering after February 10th risk not being able
to fly with the group and may be responsible for booking their own
flights and ground transportation to the "base city." If you sign-up
late ask for details. Also, sign-ups after Dec. 15th will be charged
an additional late fee of $100.
Payment schedule & nonrefundable deposit
Registration until:
Until Dec. 15th the deposit is $300.00
Late registration: after the 15th late fee is $100.00
From Dec.16th to Feb. 10th deposit is $400.00
Half Payment due before Feb. 10th
Feb. 11th to Mar. 15th deposit is $500.00
Payment deadline: Mar. 10th - Balance in full
The above schedule will be followed unless alternative arrangements
have been made with ARTIS or your college. Upon receiving your
deposit you will receive an orientation packet, and pre-departure
information including clothing and art supplies lists during your
group meetings at your college or directly from ARTIS if you are an
independent participant. Your air tickets, final bulletin with
instructions for meeting the group and a mail/phone contact abroad
will be sent out one month prior to departure.
If payment installments are not paid when due, ARTIS reserves the
right to treat the reservation as cancelled. Additionally, no one
will be allowed to depart on a trip unless all payments and necessary
documents have been received. In the event of a late sign-up (i.e.
less than 30 days prior to departure), a charge will be added to your
final invoice to cover the cost of express delivery of your air
tickets and/or trip documents.
If payment installments are not received within 5 days past the due date or your check bounces a $25 late fee will be charged and ARTIS reserves the right to treat the reservation as cancelled.
CANCELLATIONS AND REFUNDS
If you've made payment and you must cancel your reservation, your
payment will be returned minus a cancellation fee as follows:
All deposits are nonrefundable. Any cancellations after the dates
below, the cancellation fee will be:
Prior to Jan. 15th: full refund (minus deposit)
Jan. 16th to Feb 15th:
25% of program cost (minus deposit)
Feb 16th to April 1st:
85% of program cost (minus deposit)
After April 1st: 100% of program cost.
Because the airline tickets are nonrefundable, the air tickets will
be forwarded to you in lieu of their cash equivalent plus any
remaining cash amount.
All program fees are based on group participation and no partial
refunds will be given for unused class excursions, field trips or
museum fees. We highly recommend that all clients purchase trip
cancellation insurance (see insurance section).
ARTIS reserves the right to cancel any trip prior to departure for
any reason whatsoever including insufficient sign-up. The refund of
all payments received shall release ARTIS from any further liability.
A trip cancelled due to insufficient sign-up would normally occur a
minimum of 45 days prior to departure.
ARTIS makes advance payments for hotel, train and other reservations
several months before the travel date. If a trip is cancelled before
April 1st due to acts of God, war, terrorism, etc. ARTIS will refund
all money not spent in advance and use its best efforts, short of
legal actions, to recover and refund the most we can of the balance
as soon as possible. After April 1st only participants that have
purchased trip cancellation insurance will be refunded.
ARTIS is not responsible for expenses incurred by trip members in
preparing for a cancelled trip.
These paragraphs (together with the Release of Liability section of
the application form) define our responsibility with respect to all
our trips. PLEASE READ THIS CAREFULLY. Payment of your deposit
represents your acceptance of the following terms and conditions:
MINIMUM TOUR REQUIREMENTS
Not all participants are college students. We encourage a wide range of ages (from 18 to 70 years of age ... anyone over 70 will need to be pre-approved) and levels of artistic development to foster an exciting learning environment. Generally, about two thirds of our participants are college aged while the remainder are professionals and retirees. The only requirements are that you should be in good physical and mental health, free from any alcohol or drug problems, have a flexible attitude about overseas living and limit your luggage to what you can personally carry up flights of stairs. In addition, participants over 70 years of age or anyone hospitalized in the last 2 years must have their medical form signed by their doctor.
HOUSING and DAMAGE DEPOSITS
Housing will be in furnished apartments with kitchen and cooking utensils. Linen is also provided but no towels. Most apartments
have between two and three bedrooms capable of housing four to six participants of the same sex or married couples. We shall try
to place as many of the group in the historic center as possible, however, apartment availability will dictate actual locations of group
members. All housing will be within walking distance or short bus ride from the studio. All participants must fill out, as required by
Italian law, the housing form and contract. The accommodations are student quality apartment housing and the hotels used during
excursions are moderately priced small hotels. The apartment sizes and features along with their rooms and locations will vary.
Accommodations in the Historic Center will be in buildings constructed in the 16th and 17th century and therefore don't have the
amenities or features of modern American apartments. Upgraded accommodations may be requested, at additional costs, before
April 1st. For individuals requiring a single room in an apartment, an additional singles fee of $400 is required. This single room is for the apartments in Florence only. If you need a single or double room in the hotels during excursions then an additional fee is required. Call for prices. For couples requiring a single apartment (these are limited) an additional one bedroom apartment fee of approximately $700 is required.
A refundable $100 Housing Damage Deposit is required by all participants and will be returned after September 1st
if no damage occurs.
COVERED EXPENSES
Prices quoted are based on current foreign exchange rates. We
endeavor to keep our prices as published but reserve the right to
raise Program Fees if there are exceptional cost increases beyond our
control.
See the section titled PROGRAM FEES WILL COVER as listed in this
brochure to determine what your expenses will cover.
The ARTIS tour fees do not include : college credit, personal
expenses, such as meals (unless stated), Fax and phone use,
independent travel, passport fees, porter charges, etc. or
additional expenses arising from delays or other causes beyond our
reasonable control.
Use the links below for more information on our Terms and Conditions.
Reservations
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Insurance
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Excursions
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Checklist
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